Administrative Assistant

Responsible for providing administrative support to ensure efficient office operations. This role involves handling various office tasks, coordinating communication, and assisting with documentation.
 
Key responsibilities

• Administrative Support – Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
• Documentation – ensure accurate filing and record keeping
• Customer Service – Greet and assist clients and visitors. Provide information and address concerns in a professional manner.
• Office Coordination – Order and maintain office supplies. Coordinate with vendors and service providers as needed.
• Data Entry – Input and update information into databases and systems. Maintain accuracy and confidentiality of data.
  • Create and maintain customer profiles and job descriptions
  • Add field sheets, material, and labor to jobs within system
  • Organize and update job information for current customers
• Facilitate Permitting and Inspections – Apply for and pay electrical permits as required. Schedule and coordinate electrical inspections to ensure compliance with regulations.
• Financial Management – Enter wholesale invoices into the accounts payable system and process payments. Create and manage customer invoices, including generating and reconciling statements. Process credit card payments accurately.
• Accounts Payable and Receivable – Reconcile customer invoices in the accounts receivable system. Ensure timely and accurate payment of invoices. Reconcile the check book in the account receivable system.
• Payroll – Verifying employee hours to ensure accurate hours. Involves cross-checking hours worked against schedules and identifying discrepancies. Processing weekly payroll. Maintain employee records.
• Assisting Sales/Marketing with social media posts to increase engagement